Night-by-Night (NbN) Shelter Clients without Entries

This report helps users identify clients who have stayed at Night-by-Night shelters and need to have an Entry/Exit created.

When should clients have an entry/exit for a NbN shelter?

Clients must have an entry/exit around all nights of stay recorded in the system.

Specifically, this report looks at:

Each individual shelter stay to determine whether it is within an entry/exit record and provides entry dates for those clients who need to have entry/exits created.

Running the Report

Report Path

Folders
> Public Folder
> casperwy_live_folder
> Data Quality
> NbN Shelter Clients without Entries

Recommended Export Format

Schedule to Microsoft Excel - Reports

Setting the Prompts

Prompt	Instructions
Select Provider(s):	Select the provider(s) for which you wish to run the report. Note: If this prompt is completed, the "Select Reporting Group(s)" prompt must be left incomplete (blank).
Select Reporting Group(s):	Select the reporting group(s) for which you wish to run the report. Note: If this prompt is completed, the "Select Provider(s):" prompt must be left incomplete (blank).
Select CoC Code:	This prompt is for use by ICA System Administrators only. Leave set to "none selected."
EDA Provider	If only one project is selected in "Select Provider(s):" above, select the same project here. If more than one project is selected in "Select Provider(s):" or if one or more reporting group has been selected in "Select Reporting Group(s):", then select one of the projects within the selected projects or reporting groups.
Report Start Date:	Enter the start date for the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2020.
Report End PLUS 1 Day:	Enter the date after the last date of the reporting period in M/d/yyyy format. For example, if you're running a report for 7/1/2020-6/30/2021, the date entered in this box would be 7/1/2021.

Using the Report

This report has three tabs, each serving a specific purpose.

Important! Because the report contains identifying information (names), the report cannot be emailed (even within agencies) unless encrypted, nor can it be shared outside of the agency.

Summary

The summary tab contains two tables showing all projects included in the report. The table shows the number of clients with night-by-night shelter stays as well as the number of clients without an entry/exit.

Client Detail

This table is split into sections by provider if the report is run for more than one provider. The column "First Shelter Stay Night" shows the date which should be used as a back date when creating the project start portion of the entry/exit. All clients who appear in this report need to have an entry/exit created. The report does not show clients who have an entry/exit properly created.

Additional Information

This tab contains information about the report that can be utilized by ICA staff to determine whether the report was run properly by the user. If you seek assistance with this report from the ICA Missouri Helpdesk, please be prepared to read/send information off of this tab to the individual who assists you.

Need Assistance?

If you need assistance running the report, understanding the information in the report, or troubleshooting potential errors, please reach out to the ICA Wyoming Helpdesk. Include the name and date of the BusinessObjects report as it appears in your BI Inbox in your request for assistance. Do not attach the report to any emails going to the helpdesk as the report contains personally identifying information and cannot be transmitted unless encrypted.